MINUTES OF MEETING

OLYMPUS COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Friday, September 12, 2025, at 9:30 a.m.
Holiday Inn Express 1810 5. HWY. 27, Clermont, FL 34711

Board Members present:

Board Members present:

Michael Carroll, Jr. Russ Caldwell Shawn Walton Andrew Reber
TJ Dempsey Also attending:

Chair
Vice Chair Assistant Secretary Assistant Secretary Assistant Secretary

Lynne Mullins Verona Griffith Blake Firth Johnathan Johnson Rob Rosen
Cole Landau Rey Malave

FIRST ORDER OF BUSINESS

PFM PFM PFM
Kutak Rock Burr & Forman Dewberry Dewberry

(via phone) (via phone) (via phone) (via phone) (via phone) (via phone)

Organizational Matters

Roll Call to Confirm Quorum

Ms. Mullins called the meeting to order at 9:40 a.m. and a quorum was established.

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Mullins called for public comments. There were no public comn:,ents.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the June 12, 2025, Board of Supervisors' Meeting

The Board reviewed the minutes.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Minutes of the June 12, 2025, Board of Supervisors Meeting.

FOURTH ORDER OF BUSINESS	Consideration of Resolution 2025- 13, Adopting an Annual Meeting Schedule for FY 2026

Ms. Mullins reviewed the annual meeting schedule.

There was discussion regarding the schedule. The Board discussed holding the meeting on the second Friday of the month, at 10:30 a.m.

Ms. Mullins will send out an email to the Board to review schedules and create the annual meeting schedule.

This item was tabled.

FIFTH ORDER OF BUSINESS		Consideration of Resolution 2025- 14, Amending Resolution 2025-12, to Reschedule the Public Hearing Date Related to the Adoption of the Fiscal Year 2026 Budget

Ms. Mullins noted this resolution moves the Public Hearing to today based on the availability of quorum.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2025-14, Amending Resolution 2025-12, to Reschedule the Public Hearing Date Related to the Adoption of the Fiscal Year 2026 Budget.

SIXTH ORDER OF BUSINESS	Business Matters

Review of Auditor Selection Committee Rankings & Selection of Auditor
Ms. Mullins reviewed the recommended rankings and noted that Grau and Associates was ranked No. 1.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Auditor Selection Committee Rankings and Selection of Auditor.

SEVENTH ORDER OF BUSINESS	Review and Acceptance of the Fiscal Year 2024 Audit

Ms. Mullins noted this was a standard and clean audit. It was noted District Staff and Chair reviewed the Audit prior to coming before the Board.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District accepted the Fiscal Year 2024 Audit.

EIGHTH ORDER OF BUSINESS		Public Hearing on the Adoption of the District's Annual Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution	2025-15, Adopting the Fiscal Year 2026 Budget and Appropriating Funds

Ms. Mullins stated the Public Hearing was noticed per Florida statutes.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District opened the Public Hearing on the Adoption of the District's Annual Budget.

Ms. Mullins reviewed the budget exhibit and noted it is the same overall budget that the Board reviewed in May.

There were no public comments at this time. There were no Board comments at this time.

On motion by Mr. Walton, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District closed the Public Hearing on the Adoption of the District's Annual Budget.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2025-15, Adopting the Fiscal Year 2026 Budget and Appropriating Funds.

NINTH ORDER OF BUSINESS		Consideration of Resolution 2025- 16, Adopting an Assessment Roll for Fisca·I Year 2026 and Certifying Special Assessments for Collection

Ms. Mullins gave an overview of the resolution.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2025-16, Adopting an Assessment Roll for Fiscal Year 2026 and Certifying Special Assessments for Collection.

TENTH ORDER OF BUSINESS	Consideration of Resolution 2025- 17, Adopting Goals, Objectives, Performance Measures and Standards for Fiscal Year 2026

Ms. Mullins noted this is an annual requirement and these are same goals and objectives that the District adopted last year.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2025-17, Adopting Goals, Objectives, Performance Measures and Standards for Fiscal Year 2026.

ELEVENTH ORDER OF BUSINESS	Consideration of Acquisition Agreement with Olympus Orlando Holdings, LLC

Mr. Johnson gave an overview of the agreement.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Acquisition Agreement with Olympus Orlando Holdings, LLC.

TWELFTH ORDER OF BUSINESS	Consideration of First Amendment to Website Services Agreement with VGlobalTech

Ms. Mullins noted the current price is $135 and the vendor is requesting a $10.00 a month increase. The last increase was in 2021.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the First Amendment to Website Services Agreement with VGlobalTech.

THIRTEENTH ORDER OF BUSINESS	Ratification of Requisitions Nos. 002 - 025 Paid in May - July 2025 in   an    amount    totaling
$1,412,285.95

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Requisition Nos. 002-025 Paid in May-July 2025 in an amount totaling $1,412,285.95.

FOURTEENTH ORDER OF BUSINESS		Ratification of Utility Requisition No. U003 Paid in July 2025 in an amount totaling $1,567,413.17

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Utility Requisition No. U003 Paid in July 2025 in an amount totaling $1,567,413.17.

FIFTEENTH ORDER OF BUSINESS		Ratification	of	Estimate	from Green Star Lawn & Garden

Ms. Mullins noted this was previously approved and paid. This is solely for ratification.

There was brief discussion regarding the estimate. It was noted this is for installation, not maintenance.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified the Estimate from Green Star Lawn and Garden.

SIXTEENTH ORDER OF BUSINESS		Ratification of RFQ for District Engineering Services under the CCNA

Ms. Mullins noted the RFQ process has begun for a new District Engineer. There is an interim agreement with Dewberry Engineering, until a final decision has been made.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified the RFQ for District Engineering Services under the CCNA.

SEVENTEENTH ORDER OF BUSINESS	Ratification of Interim Engineering
Services Agreement

Ms. Mullins gave an overview of the interim agreement with Dewberry. This agreement was prepared by District Counsel.

Mr. Johnson noted the agreement is to provide engineering services on current phases. There was brief discussion regarding the scope of work.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified the Interim Engineering Services Agreement.

EIGHTEENTH ORDER OF BUSINESS	Ratification	of	Payment Authorizations Nos. 114 - 118

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Payment Authorizations Nos. 114- 118.

NINETEENTH ORDER OF BUSINESS	Review	of	District's	Financial Position and Budget to Actual YTD
The Board reviewed the District's financial position and budget through August 2025. Ms. Mullins stated that the District has spent approximately 53% of the budget.

TWENTIETH ORDER OF BUSINESS	Consent Agenda

Consideration of Olympus Phase 18 & 2 Change Order
#12 (Hatcher Insurance)
Consideration of Olympus Phase 18 & 2 Change Order #13 (Core & Main)
Consideration of Olympus Phase 1B & 2 Change Order #1 (Core & Main)
Consideration of Olympus Phase 1B & 2 Change Order #2 (Rinker)
Consideration of Olympus Phase 18 & 2 Change Order
#14 (Rinker)
Consideration of Olympus Phase 18 & 2 Change Order
#15
Consideration of Olympus Phase 1B & 2 Change Order #1 (Rinker)
Consideration of Olympus Phase 18 & 2 Change Order
#11 (Rinker)

Consideration of Olympus Phase 1B & 2 Change Order #2 (Core & Main)

On motion by Mr. Dempsey, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Consent Agenda.

TWENTY FIRST ORDER OF BUSINESS	Other Business

Staff Reports

District Counsel -

District Engineer -

District Manager -

Developer's Report -

No report.

Mr. Malave noted he is starting to work on current requests and introduced Mr. Landau as part of the engineering team.

Ms. Mullins reminded the Board of the annual 4 hour Ethics Training that is due December 31. Links have been sent out to the Board for the training.

No report.

TWENTY SECOND ORDER OF BUSINESS	Supervisor	Requests
Audience Comments

and

There were no supervisor requests or audience comments at this time.

TWENTY THIRD ORDER OF BUSINESS	Adjournment

Ms. Mullins called for a motion.

On motion by Mr. Walton, seconded by Mr. Caldwell, with all in favor, the September 12, 2025, Meeting of the Board of Supervisors for the Olympus Community Development District was adjourned.