MINUTES OF MEETING

OLYMPUS COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS' MEETING
Friday, October 31, 2025, at 11:00 a.m.
Holiday Inn Express 1810 S. HWY. 27, Clermont, FL 34711

Board Members present:

Board Members present:

Michael Carroll, Jr. Russ Caldwell Shawn Walton Andrew Reber
TJ Dempsey Also attending:

Chair
Vice Chair Assistant Secretary Assistant Secretary Assistant Secretary

Lynne Mullins Verona Griffith Blake Firth Rob Rosen Michael Eckert
Chace Arrington Rey Malave

PFM PFM PFM
Burr & Forman Kutak Rock Dewberry Dewberry

(via phone) (via phone) (via phone) (via phone) (via phone) (via phone)

FIRST ORDER OF BUSINESS	Organizational Matters

Roll Call to Confirm Quorum

Ms. Mullins called the meeting to order at 11:00 a.m. and a quorum was established.

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Mullins called for public comments. There were no public comments.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the September 12, 2025, Auditor Selection Committee Meeting

The Board reviewed the minutes.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Minutes of the September 12, 2025, Auditor Selection Committee Meeting.

FOURTH ORDER OF BUSINESS	Consideration of the Minutes of the September 12, 2025, Board of Supervisors' Meeting

The Board reviewed the minutes.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Minutes of the September 12, 2025, Board of Supervisors' Meeting.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2026-01, Adopting an Annual Meeting Schedule for FY 2026

Ms. Mullins reviewed the annual meeting schedule.

On motion by Mr. Reber, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2026-01, Adopting an Annual Meeting Schedule for FY 2026.

SIXTH ORDER OF BUSINESS	Business Matters

Consideration of Resolution 2026-02, Adopting an Amended Fiscal Year 2025 Budget

Ms. Mullins noted the budget did not change, but line items were adjusted as needed.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Resolution 2026-02, Adopting an Amended Fiscal Year 2025 Budget.

SEVENTH ORDER OF BUSINESS		Consideration	of	Work Authorization 2026-1 for District Engineering Services

Ms. Mullins noted this is a standard authorization for fees and rates with the Interim Engineer.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the Board of Supervisors for the Olympus Community Development District approved Work Authorization 2026-1 for District Engineering Services.

EIGHTH ORDER OF BUSINESS

Consideration of Statement of Qualifications for the Position of District Engineer
Dewberry
Alliant Engineering
Pennoni

Ms. Mullins gave an overview of the proposals and the ranking criteria. She noted the Board must rank the proposers. The Board reviewed the proposals and RFQ process. It was noted the contracts are based on hourly rates.

The Board discussed the different proposers.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the rankings, placing Dewberry as No. 1, Pennoni as No. 2, and Alliant Engineering as No. 3.

Ms. Mullins noted District Staff, will negotiate a contract with Dewberry and the Chair will execute.

NINTH ORDER OF BUSINESS	Consideration of FY 2025 Audit Engagement Letter with Grau & Associates

Ms. Mullins noted closes out Fiscal Year 2025 with the auditor, and everything is in line with the budget.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District approved FY 2026 Audit Engagement Letter with Grau and Associates.

TENTH ORDER OF BUSINESS		Ratification of Work Authorization 2025-2 from Dewberry Engineering Inc

Ms. Mullins noted this is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Work Authorization 2025-2 from Dewberry Engineering Inc.

ELEVENTH ORDER OF BUSINESS		Ratification of Requisitions Nos. 026 - 038 Paid in August 2025 in an amount totaling $709,390.32

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Dempsey, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Requisitions Nos. 026-038 Paid in August 2025 in an amount totaling $709,390.32.

TWELFTH ORDER OF BUSINESS	Ratification of Requisitions Nos. 039 - 047 Paid in September 2025 in   an    amount    totaling
$1,653,438.18

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Requisitions No. 039-047 Paid in September 2025 in an amount totaling $1,653,438.18.

THIRTEENTH ORDER OF BUSINESS		Ratification of Utility Requisitions Nos. U0004- U0005 Paid in August & September 2025 in an amount totaling $391,614.22

Ms. Mullins noted this was previously approved and paid. This is solely for ratification.

On motion by Mr. Dempsey, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Utility Requisitions Nos. U0004-U0005 Paid in August and September 2025 in an amount totaling $391,614.22.

FOURTEENTH ORDER OF BUSINESS		Ratification	of Authorization No. 119

Payment

Ms. Mullins noted these have previously been approved and paid. This is solely for ratification.

On motion by Mr. Carroll, seconded by Mr. Caldwell, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified Payment Authorization No. 119.

FIFTEENTH ORDER OF BUSINESS	Review	of	District's	Financial Position and Budget to Actual YTD

The Board reviewed the District's financial position and budget through September 2025. Ms. Mullins stated that the District has spent approximately 70% of the budget.

SIXTEENTH ORDER OF BUSINESS	Consent Agenda

Ratification of Olympus Phase 1B & 2 Change Order #2 (Xylem)
Ratification of Olympus Phase 1B & 2 Change Order #21 (Xylem)
Ratification of Olympus Phase 1B & 2 Change Order #4 (Rinker)
Ratification of Olympus Phase 1B & 2 Change Order #4 (Core & Main)

On motion by Mr. Carroll, seconded by Mr. Reber, with all in favor, the Board of Supervisors for the Olympus Community Development District approved the Consent Agenda items No. 1-4.

SEVENTEENTH ORDER OF BUSINESS	Other Business

Staff Reports

District Counsel -

District Engineer -

No report.

Mr. Malave gave an overview of the inspection report.

On motion by Mr. Carroll, seconded by Mr. Walton, with all in favor, the Board of Supervisors for the Olympus Community Development District ratified the District Engineer's Inspection Report.

District Manager -
Olympus COD Annual Goals & Objectives
Olympus COD Inspection Memo
Ms. Mullins recommended canceling the November 14, 2025, meeting.

Developer's Report -	No report.

EIGHTEENTH ORDER OF BUSINESS	Supervisor	Requests Audience Comments

and

There were no supervisor requests or audience comments at this time.

NINETEENTH ORDER OF BUSINESS	Adjournment

Ms. Mullins called for a motion.

On motion by Mr. Carroll, seconded by Mr. Dempsey, with all in favor, the October 31, 2025, Meeting of the Board of Supervisors for the Olympus Community Development District was adjourned.